Information & Media Requests

Community members

You can access most public records that are held by the Village in one of two ways:

• Routine information requests
• Formal Freedom of Information (FOI) requests

Reporters and editors

 Find guidelines and contact information for media requests.

Municipal records that are made public or available by default ("routinely available") do not require a formal request.

Access these records online:

• Council meeting agendas and minutes
• Bylaws, policies and procedures
• Public notices
• Routinely available financial information
• Reports and plans

Alternatively, Village staff can assist with your routine information request. Contact the department responsible for the information you are looking for. 

Find Village contact information

For municipal information that is not routinely available, you must make a formal Freedom of Information (FOI) request in writing. These types of records may contain sensitive or confidential information.

Make a formal FOI request

There are two ways to provide the details of your request:

1. Download and complete the Request for Access to Records form, or
2. Write a letter or email with details of your request.

Clearly define your request

Narrow down the scope of your request to a specific time range, type of record, property address, or municipal process. The FOI Coordinator can help you clearly define the records to search, so you can access the exact documents that you are looking for.

Requesting "all records related to xxxx subject" is too broad, as this could involve more than 30 years of records.

Where to send your completed request

Via email

Email the FOI Coordinator.
Include "FOI request" in the subject line.

In the mail

Freedom of Information (FOI) Coordinator
Village of Lytton
P.O. Box 100
Lytton, BC
V0K 1Z0

In person

Village of Lytton Office
Aspen Planers Sawmill site
769 S Trans Canada Hwy
Lytton, BC  V0K 1Z0

Timing

The Village will fulfill your FOI request within 30 business days (excluding weekends and holidays).

If the retrieved records include third-party materials that require consultation, the Village may require an extension and will let you know.

Fees

For a large volume of records, you may be required to pay a fee. The FOI Coordinator will inform you if this is the case. A deposit would then be required to complete the request.

Fees are outlined in Schedule A of the Freedom of Information and Protection of Privacy Bylaw.

See Make a Payment for payment options.

Representing another person

If you are representing someone whose personal records you are trying to access, you must get their permission to access their personal information.

The Province of BC's Freedom of Information and Protection of Privacy Act (FOIPPA) helps make public bodies more accountable and protect personal privacy by:

• Providing the public with access to records whenever possible.
• Preventing the unauthorized collection, use, and disclosure of personal information.

The Village of Lytton is defined as a public body according to FOIPPA.

The main principle of FOIPPA is that all municipal information should be available to the public, with a few exceptions.

Read the Freedom of Information and Protection of Privacy Act